Trainee Document Controller

Trainee Document Controller
Hayes, West London
Temp-Perm

1st Step Solutions are working on behalf of a leading Tier 1 M&E Contractor that have an opportunity for a Administrator/Trainee Document Controller to join their team.

You will support the project team with the support of a Senior Document Controller, assisting with the document control requirements across multiple projects with a view to becoming a qualified Document Controller within 12 months.

Responsibilities:

• Site passes.
• Setting up people on the finger print scanner.
• Daily allocations / time sheets.
• PPE.
• Diary & email management.
• Compliance - Visa's / Tickets / Paperwork.
• Arranging courses.
• Ensuring the office maintains health & safety standards.
• Ordering supplies.
• Uploading documents on to the QA portal.
• Create and mange permit systems.
• Assit in induction plans and documentation.
• Scanning and filing drawings and site documents.
• Booking and managing meeting rooms.
• Maintain an accurate record of all drawings and project documents throughout the lifecycle using drawing and document trackers.
• Review, process and distribute drawings and documents using the project specific EDM system to create an accurate and comprehensive audit trail from both the project team and subcontractors.
• Ensure all drawing and document status changes and project notifications are logged and distributed
• Ensure that all drawings and documents are compliant with the project specific numbering protocol.
• Responsible for the trail of project documentation to be available to the team on the project drive.
• Maintain updated hard copy of drawings and documents for master file of all current revisions.
• Raise and return RFI's on behalf of the project team.
• Run a weekly status report for the PM on drawing and document status i.e. Status A, B, C and QA rejected.
• Follow up on overdue drawings and documents on EMDS awaiting approval / pending status.
• Gathering and collating information from site team and sub-contractors for monthly progress reports for progress meeting.